We’d like to welcome your child/children to Harmeny Athletic Club and hope they enjoy their time with us. We also hope that some will emulate many previous members who have gone on to win Scottish Championship medals and represent Scotland in international competitions.
Harmeny Athletic Club is entirely self-organised by parents and adult members. The club only survives because of the volunteers and we are always looking for additional helpers, whether as a Coach, team manager or if you have a specific skill (finance, IT, data protection, etc) – the club is always grateful for help.
As part of the condition of juniors attending the club we will require parents/guardians from every family to take turns assisting the coaches on training nights and to help out with team management at inter-club competitions. Please remember that our coaches (who also have day jobs and their own personal commitments) have the right to limit the number of children they will take on any given night if there are insufficient helpers. And that very occasionally we may have to cancel training at very short notice. When we do, we will do our best to notify parents via the website/Facebook/email.
It is the responsibility of parents to bring youngsters into the training venue for registration and remain until the coaches on duty accept them into the session. Please ensure that your child is collected promptly when training finishes.
Fees and Membership
Our membership year runs from the 1st October to the 30th September. Juniors who are offered a place must register ahead of their first session so that the coaches have access to contact details and any relevant medical conditions. If you don’t register in advance, you will not be allowed to join the session. A membership fee of £25 (slightly reduced after Easter) will be collected via our LoveAdmin registration system, and a session fee of £2.50 will be payable via the same system for the remaining sessions of your first term. Training fees are collected term by term in advance after that.
Assisted Membership Scheme
Following the 2016 Harmeny AC AGM, the club has introduced a new ‘Assisted Membership’ scheme. Applications are welcome at the beginning of the membership year and funds are allocated accordingly. Applications out with this period will depend on availability.
As the scheme is limited, any applications received after the 14th October will only be considered if places are still available
Assisted membership is available to those in receipt of:
Job seekers allowance
Child tax credit with income less than £16,105
The assisted membership must be applied for every year to ensure continuing eligibility.
The club will consider applications for concessionary membership from people with low or modest means who do not meet the above but can satisfactorily demonstrate that they are unable to pay the full membership or training fees.
If you would like to apply for this please email email@example.com and you application will be dealt with discreetly by 2 appointed members of the Board.
In the event that the scheme is over subscribed, the board has discretion to allocate membership.
We are looking for enthusiastic parents to help with team organisation for the various competitions we do or could participate in. From time to time we will call parent meetings where we will outline some of the forthcoming events, and where we will need helpers.
If you are prepared to help with organisation please speak to one of the coaches.
Helping at Training
As a community club we are totally dependent on the ongoing support of parents to help at training, at club events and in with various administrative duties. All families will be expected to assist at training, and we issue a rota on a regular basis. When helping in the gym hall, trainers and comfortable loose clothing is advised, such as track suit bottoms and a t-shirt. You will be asked to put equipment out and generally keep a general eye on the kids. You may be asked to join in, but if you can’t for any reason, please let the coaches know.
Small groups are so much easier to work with than large groups, but whatever the group size, coaches will need to spend a bit of time with each individual, so an extra pair of eyes on the rest of the group is essential.
Once you have a bit more confidence and experience, you can also pass on some coaching tips.
If you’re relatively fit, you may want to join in:
Sometimes we organise the kids into teams and need a few adults to even up the numbers.
Sometimes we take small groups on runs, and need a few capable runners.
Sometimes the easiest way to learn a bit about coaching is to try the event … within reason.
At training we often hand out flyers for forthcoming events, or brief newsletters. The same information will usually be emailed to families. We will also use the closed facebook site and keep this web-site updated with news.
Code of Conduct for Parents/Guardians
Code of Conduct for Parents/Guardians
As a responsible Parent or Guardian you will:
Respect the rights, dignity and worth of every athlete, coach, technical official and others involved in athletics and treat everyone equally
Cooperate fully with others involved in the sport such as coaches, technical officials, team managers, doctors, physiotherapists, sports scientists and representatives of the governing body in the best interests of the athlete
Consistently promote positive aspects of the sport such as fair play and never condone rule violations or the use of prohibited or age-inappropriate substances
Never place undue pressure on children to perform, participate or compete.
Encourage your child to perform, participate and compete as this is a crucial part of the training and learning process.
Take an active interest in your child’s participation
Know exactly where your child will be and who they will be with at all times
Never make assumptions about your child’s safety
Ensure that your child does not take any unnecessary valuable items to training or competition.
Return any items belonging to the club once the purpose for which they were provided is finished, such as vests, coaching manuals, competitive or training equipment.
Not send your child to training sessions if they are injured or otherwise unable to fully train without consulting their coach in advance.
Ensure that your child is received into the training session by a coach or club official and not simply left on the assumption that a coach is there and ready to receive athletes.
Do not leave your child at training early or pick them up late. Coaches have lives and homes to go to.
Inform your child’s coach or team manager of any illness or disability that needs to be taken into consideration for athletic performance
Provide any necessary medication that your child needs for the duration of trips
Assume responsibility for safe transportation to and from training and competition except where club has specifically organised transport
Return any necessary written consent forms to the club/team manager or appropriate person, including next of kin details, health and medical requirements before your child goes to any away events or trips
Report any concerns you have about your child’s or any other child’s welfare to the Club Welfare Officer, National or UKA Welfare Officers. (This does not affect your right to contact your local social services or the police if you feel it is necessary).
If we need to exclude anyone from a training group due to misconduct we will contact the family. If there is repeated misconduct we reserve the right to exclude the individual(s) involved.